Generally, we all understand what the cloud is: an internet hosted storage space. As we are working in an increasingly on-the-go or remote capacity, utilizing cloud storage is a game-changer. Cloud storage has been widely adopted, and a lot of businesses have integrated it. However, cloud storage is sophisticated. Not knowing how it works, what it provides, or what support it needs can leave companies inefficient or even at risk.
1. Most cloud solutions are not secure by default.
The cloud is not always innately secure and needs additional support to be truly safe and protected from cybercrime. Security options might be available, but not activated by default. Assuming that your cloud solution is innately secure leaves you vulnerable. Work with an IT provider to discover safety measures like folder sharing permissions, access links, sharing limits, and log in location. Breached businesses rarely survive; don’t be one of them.
2. You can still lose data if it is stored in the cloud.
Cloud data storage is effective, but this does not necessarily mean it’s a good backup location, and it certainly doesn’t mean it’s secure. Microsoft recommends utilizing a third-party backup service in their 365 Terms of Service. Most cloud data storage solutions have limited data backup support—there’s a limit in how far back the backup goes. Most cloud storage solutions automatic backups only go back thirty days. Work with an IT provider to identify a third-party data backup solution that is reliable. Your work is priceless; don’t lose it.
3. Just because your files are in the cloud, doesn’t mean you can work effectively from anywhere.
Technically you can access your files from anywhere with a Wi-Fi connection, but it may not be as efficient as you need it to be. Any cloud solution, by definition, requires a lot of bandwidth and a steady connection. Too many companies invest in a cloud solution without implementing a suitably, powerful network infrastructure. If your connection to the cloud is lagging, your files might not fully sync, and working on collaborative documents can become a challenge. We recommend setting up a redundant internet connection to smooth out and stabilize the experience.
Cloud storage solutions are a powerful tool that can revolutionize how you do business, but just like anything else, you need to do your research. We can help you find the best solution for you or audit your existing solution to ensure it is optimized for your efficiency and safety. Feel free to book a meeting with us. We’d love to get started.
